DEFINITIONS

VOLUNTEER:

Pursuant to these Terms and Conditions, “volunteer” is any person giving unpaid service to FIMRC. A volunteer must be officially accepted and enrolled by FIMRC before engaging in any FIMRC volunteer work. Volunteers are not considered FIMRC staff or employees, unless otherwise approved through explicit agreement and accommodation.

CONTRIBUTION:

Pursuant to these Terms and Conditions, “contribution” is any donation in-kind, payment, or submission of money to FIMRC for any purpose related to FIMRC’s mission.

PROGRAM DONATION:

Pursuant to these Terms and Conditions, “program donation” is the minimum total contribution made towards travel with FIMRC.

FUNDRAISER:

Pursuant to these Terms and Conditions, “fundraiser” is any person who has created a campaign page to raise funds in support of FIMRC’s mission.

WELCOME LETTER:

Pursuant to these Terms and Conditions, “welcome letter” is the initial email received by a volunteer from the Director of Volunteer Programs, accepting the Volunteer into FIMRC’s program. The welcome letter lays out the terms of volunteering and includes important enrollment information for the volunteer. A volunteer is not officially part of FIMRC’s program until he/she receives their welcome letter.

DUE DATE:

Pursuant to these Terms and Conditions, “due date” is the deadline stated in the welcome letter; at which time the volunteer’s Program Donation is due. In the event the volunteer does not receive a welcome letter, he/she understands that it is his/her responsibility to email FIMRC immediately to request one.

GLOBAL HEALTH VOLUNTEER PROGRAM FUNDRAISING

A. PROGRAM DONATION

1. Any Volunteer who wishes to travel with FIMRC agrees to pay the applicable Program Donation in exchange for participating in FIMRC’s Global Health Volunteer Program.

2. Any supporting contributions received or fundraised above and beyond the Program Donation will be used to directly support the project site to which the volunteer travels or FIMRC's global operations as a whole.

3. All contributions are non-refundable.

4. The non-refundable deposit due by the volunteer is automatically subtracted from the total Program Donation. Deadlines for payment of the deposit can be found in the volunteer’s welcome letter.

5. All Program Donation balances are due on or before the assigned due date. If the Program Donation is not paid in full by the due date, the fundraiser will be assessed a $125 per week late fee. In the event of a trip cancellation, the Volunteer may be able to re-schedule their trip at a later date and receive the unused credit from their prior trip.

6. If the volunteer does not meet all conditions outlined in the welcome letter by the due date, the volunteer’s trip will be cancelled and no refunds will be made.

B. REFUNDS

1. No refunds will be given for any unused portions of the program or as a result of the volunteer’s failure or inability to participate in the FIMRC program.

2. Contributions from sponsors and donors are not refundable under any circumstances.

3. If the fundraiser’s program is cancelled due to non-payment, contributions will not be refunded to the sponsors.

4. In the event of a trip cancellation by the volunteer, the volunteer may use the funds for another FIMRC program within one year of cancellation.

5. In the event of a trip cancellation by FIMRC, the volunteer will be rerouted to another project site and the volunteer will incur no additional Program Donation costs.

6. FIMRC cannot make exceptions to this cancellation policy for any reason, including medical emergencies. FIMRC strongly urges the volunteer to purchase trip cancellation insurance.

C. FUNDRAISING

1. By creating a fundraising profile with FIMRC, a fundraiser agrees to the program donation policy outlined in section A and the refund policy outlined in section B.

2. FIMRC recommends that all fundraising be conducted directly through the “FIMRC Give” platform. Contributions made through other fundraising websites often assess a processing fee. If the fundraiser chooses to fundraise through an outside fundraising website, FIMRC will accept the contribution; however, the fundraisers due date will not be extended. Tax receipts for U.S. residents cannot be issued from FIMRC for contributions made on outside fundraising sites. These sites usually have their own rules and restrictions that can prevent FIMRC from applying any contributions from them directly to the FIMRC Program Donation.

D. MATCHING GIFTS

1. Most companies offering matching gift programs issue their checks quarterly or semi-annually; therefore extending the period of time for the gift to be issued. Fundraisers waiting on matching gifts must pay the balance of their Program Donation on or before their due date. FIMRC does not extend due dates for fundraisers who are awaiting matching gift checks.

2. No portion of a matching gift is refundable. If a fundraiser is expecting to receive a matching gift from his or her company, neither the original contribution nor the amount matched are eligible for refund to the fundraiser or to the company. For example, if the fundraiser’s contribution to the Program Donation is $300 and the company gives a matching gift of $300, then neither contribution is refundable.

3. If the fundraiser or sponsors of the fundraiser plan to apply for a matching gift, they must do so at least 90 days prior to the program start date.

E. TAX DOCUMENTS

1. All contributions made within the United States are 100% tax deductible. Please consult your tax advisor with respect to the deductibility of Program Donations.

2. All online contributions will be accompanied with a tax receipt which will automatically be issued to the e-mail address that was provided to FIMRC during the payment process.

3. All check or money order contributions will be accompanied with a tax receipt which will be issued to the e-mail address provided to FIMRC within one month of the date the payment was received. If no e-mail address is provided, the tax receipt will mailed to a U.S. mailing address, if provided.

GENERAL FUNDRAISING

A. FUNDRAISING

1. Any contributions received by FIMRC will be used to directly support FIMRC’s operations.

2. All contributions are non-refundable.

3. The fundraiser must receive approval for specific/unique fundraising campaigns prior to publishing the campaign. Should any fundraiser fail to receive approval or create/modify a campaign that contains false claims, the fundraiser understands that FIMRC has the right to inform donors of the terms of the campaign or reject the funds.

B. REFUNDS

1. No refunds will be given for any donations to FIMRC.

2. Contributions from sponsors and donors are not refundable under any circumstance.

3. In rare cases, the terms of a fundraising campaign may change based on the ever-evolving needs of a project site or FIMRC’s operations as a whole. Should the terms of the fundraiser’s campaign change, it is the responsibility of the fundraiser to notify all donors of these changes and procure explicit permission from FIMRC to apply the funds to the modified campaign.

C. TAX DOCUMENTS

1. All contributions made within the United States are 100% tax deductible. Please consult your tax advisor with respect to the deductibility of Program Donations.

2. All online contributions will be accompanied with a tax receipt which will automatically be issued to the e-mail address that was provided to FIMRC during the payment process.

3. All check or money order contributions will be accompanied with a tax receipt which will be issued to the e-mail address provided to FIMRC within one month of of the date the payment was received. If no e-mail address is provided, the tax receipt will mailed to a U.S. mailing address, if provided.